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3 Ways to Deal with Email Productively

While email may have cut down on paper waste (the jury is still out on that one), it sure hasn’t cut down on the volume of information people receive. 

If your inbox is out of control, you will likely need a few tips on learning how to tackle your email properly to boost productivity and connect better with others.

1 – Unsubscribe to lists that you don’t need.
Anytime you buy something online, you will end up on a mailing list. Sometimes this is excellent because you are informed of sales or other information you need about the topic. Mostly this will fill your inbox with distractions that take away from the reason you have email. 

2 – Check email one to three times a day. 
Set a schedule for checking email no more than three times a day. It doesn’t matter if it’s work-related or personal email; more than that is unnecessary. There is no reason to check email continually to connect with others. If you do, you won’t be able to get the important things done. 

If something is urgent, you’ll get a phone call. When you check your email, ensure that you deal with it right then by doing the task, scheduling the task, filing the information, or deleting it. 

3 – Use email rules to control email.
Even if you use free Gmail, the software can do a lot you might not realise. You can often make folders, set rules for individual emails to be filed in a folder you set up, and many other actions. Using email software properly may require training and digging around to see what it can do. 

The main thing is that you should not feel as if you need to answer people right away. Switch off your phone notifications and don’t look at your email. That way, you will be able to devote your time to things that get results. You can train your contacts to be more efficient too. 

The thing I loved the most - and still love the most about teaching - is that you connect with an individual or a group, and see that individual or group exceed their limits.

Mike Krzyzewski

10 Killer Routines to Improve Your Teacher Productivity


Routines eBook

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